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Web Accessibility Training

Adding a document title and subject when creating a new PDF

We've provided instructions below for:

If you need instructions for another program please email the web team at digitalteam@exeter.ac.uk.

See also: how to add or edit a document title in an existing PDF.

Word

Adding a document title (required)

  1. Open your document in Word.
  2. Go to 'File', then 'Info'.
  3. On the right side of the Info screen, you'll see a list of attributes under the heading 'Properties'. One of these attributes is 'Title', which will say 'Add a title' next to it (if it hasn't already been added). Click on the 'Add a title' text and it will turn into an editable text box. Enter your document title here.
  4. Save.

Editing the subject field (optional)

  1. At the bottom of the 'Properties' panel (see instructions above for the location of the panel), click 'Show All Properties'.
  2. The list will expand to include a 'Subject' field that you can edit.
  3. Click 'Save'.

When you subsequently generate your PDF according to the instructions for Word, the title and any added subject field will automatically be embedded as the PDF document title.

Updating your document

If you later change the title at the top of your first page, remember to update this embedded title too before you regenerate the PDF.

There is a technique, however, that makes this step unnecessary.

  1. Before typing your page title, go to Insert.
  2. In the Text group, click on 'Quick Parts', go to 'Document Properties' and then 'Title'. This will insert a 'title block' into your document.
  3. Type your title into the title block.
  4. This title, in the title block, will automatically synchronise with the title you see listed in Properties, so you won't need to update it in both locations.

PowerPoint

You can't set the document title using the web version of PowerPoint – you'll need to use the desktop version.

  1. Open your presentation in PowerPoint.
  2. Go to 'File', then 'Info'.
  3. On the right side of the Info screen, you'll see a list of attributes under the heading 'Properties'. One of these attributes is 'Title', which will say 'Add a title' next to it (if it hasn't already been added). Click on the 'Add a title' text and it will turn into an editable text box. Enter your document title here.
  4. Save.

Take care to also follow the instructions for generating your PDF, to ensure that your title is included in the final document.

InDesign

  1. Go to 'File', then 'File Info'.
  2. Enter the Document Title in the metadata field.

When generating your PDF (via export to PDF), make sure that 'Include Document Metadata' is checked.